Venue Coordinator vs. Wedding Coordinator:

Many venues have a 'venue coordinator'. In my experience they are great and very helpful but their loyalty lies with the venue and they have boundaries. They may have to spend more time dealing with the venue logistics — other events, catering issues — than with what you want and need the day of your wedding.

On the other hand, a wedding coordinator has no boundaries. In other words, I work directly for you so my main focus is you and your wedding! By arranging and organizing all the vendors, I help make your day run smoothly and manage all of the details. I will also be there to help with the rehearsal so you feel a little more comfortable.

Prior Services:

• Create master timeline of wedding day events (bridesmaids, groomsmen, family, vendors)

• Review of seating plan and room set up

• Review wedding processional

• Coordinate rehearsal (2 hours max)

Day of Coordinator Tasks:

• Coordination of site set up and break down

• Point person for all vendors

• Supervise and instruct vendors when they arrive

  • Ie. Cake here, flowers there

• Ensure that décor and arrangement of ceremony and reception site is perfected according to Bride and Groom’s standards

  • Set up guest book, cake cutting materials, gift table

  • Arrange place cards

  • Finalize centerpieces and tables (number, etc.)

  • Approves overall venue and ceremony site

• Arrange wedding party

• Cue and direct wedding processional

• Distribute bridal party flowers and boutonnieres

• Instruct and direct ushers

• Line up wedding party for reception

• Cue music for intros and dances

• Cue speeches

• Collect things from the reception you’d like to keep (bouquets, gifts, etc.)

• Troubleshoot and handle behind-the-scene situations

  • If a vendor has a issue they come to me instead of interrupting you and your family

• Distribute final payments and tips

• Brings emergency kit for Bride (hair spray, Kleenex, blush, bobby pins, etc.)

• Keep everyone calm =)